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Careers at HT

 

Job Title: Development Assistant

Reports to: Development Associate

Principal Duties and Responsibilities: 
  • Lead administrative supporter for the Development Office and President 
  • Develop and manage donor database: update constituent information (alumni, donors, and friends of school), input new information, contacts, and donations, prepare reports for Development team members and Special Events/Annual Fund Coordinator
  • Gift acknowledgement correspondence
  • Work with Board of Trustee Committees: attend Board meetings, take and prepare minutes 
  • Assist in preparation of Annual Report and other inter-office publications    

Job Description 

Development Office Administrator

  • Maintain and update Development Team Calendar
  • Record updates provided by staff at Development Team meetings and update calendar accordingly
  • Review Development Office Calendar on a monthly basis and make any requisite purchase orders

General Administrative (including, but not limited to) 

  • Donor Database - Raiser’s Edge 7.0 
  • Enter gifts, send acknowledgements, generate pledge reminders and invoices in a timely fashion
  • Maintain quality of database (address changes, etc.)  
  • Generate a variety of mailing lists for campaigns and events 
  • Enter new constituent information (graduates, new parents, prospects, etc.)  
  • Generate reports from database as requested
  • Assist in the Annual Report process by maintaining an up-to date donor database 
  • Work with Business Office on reconciling monthly Stewardship Reports 
  • Provide support for scholarship program mailings 
  • Create daily gift reports to share with President, VPOIA
  • Answer and route phone calls  
  • Order all printed materials (letterhead, envelopes, business cards, note cards, etc.)  
  • Provide general administrative support to the Development Team  

Board of Trustees and Committee Support 

  • Prepare and print Board materials
  • Prepare for meeting logistics/food
  • Serves as recorder of minutes

Special Events & Alumni Events

  • Attend all Development Office sponsored events as requested 
  • Assist Special Events Coordinator with creation of event mailing lists and mailings of event invitations
  • Provide support as needed for special events and activities 

Desired Skills and Requirements

  • Excellent organizational skills; attention to detail is a must
  • 1 - 3 years of experience in the field of Development
  • A strong commitment to and understanding of the mission of Catholic education
  • Ability to work within a team-oriented environment
  • Exceptional written and oral communication skills
  • A Bachelor’s Degree or higher
  • Advanced computer literacy skills (Word, Excel, Outlook and PowerPoint)


Job Title: Special Events Coordinator

Reports to: Director of Development

Job Description

The Special Events Coordinator will be responsible for planning and executing all Development related events at the school, including the school’s signature fundraising event, the Guardians of Hope Dinner.

Guardians of Hope Dinner and Fall Arts Festival

  • Coordinate with venue
  • Assist and serve on Auction Committee
  • Coordinate event material design and printing
  • Coordinate Speakers and Volunteers
  • Support the Guardians of Hope Dinner Committee
  • Timeline and Volunteer Management
  • Track event budget
  • Oversee registration and seating
  • Responsible for coordinating with vendors for decor, music, and photography

Cultivation Events

  • Plan all cultivation events hosted inside and outside of the school
  • Coordinate with vendors and venue (where applicable)
  • Secure and train student volunteers
  • Coordinate event material design and printing
  • Coordinate Honorees, Speakers and Volunteers
  • Oversee RSVP process
  • Responsible for coordinating with vendors for decor, music, and photography

Alumni Events

  • Provide support for Alumni Association activities, including Alumni Golf Outing, Alumni Christmas Dinner and Athletic Hall of Fame

Administration

  • Attend board meetings and retreats as required
  • Prepare and present reports to the Stewardship Committee and the Guardians of Hope Dinner Committee of the Board of Trustees

Desired Skills and Requirements

  • Excellent organizational skills; attention to detail is a must
  • 1 - 3 years of experience in the field of Development, including special events experience
  • A strong commitment to and understanding of the mission of Catholic education
  • Ability to work within a team-oriented environment
  • Exceptional written and oral communication skills
  • A Bachelor’s Degree or higher
  • Advanced computer literacy skills (Word, Excel, Outlook and PowerPoint)

 

Job Title: Donor Prospect Research Internship 

Reports to: Foundations and Corporate Relations Officer

Holy Trinity High School seeks an intern for the Development Office to conduct research of corporate and foundation donor prospects. The intern will help Holy Trinity build its donor database, identify grant opportunities, help write grant proposals, and assist the Foundations & Corporate Relations Officer with other activities as needed. 

 

This internship will provide substantial experience in nonprofit development and management, grant writing, prospect research, research methods, fundraising software, and solicitation strategizing, in addition to gaining valuable office experience working in a nonprofit organization. 

 

Duties include, but are not limited to the following: 

  • Research new foundations/grants to apply for funding 
  • Record research results in donor records
  • Assist in writing proposals and reports 
  • Assist in drafting briefs on foundations and corporations 
  • Help maintain database records 

Requirements and Qualifications 

    • Excellent computer skills (MS Office) and ability to learn new programs quickly (databases, etc.)
    • Outstanding attention to detail
    • Strong organizational abilities 
    • Ability to operate standard office equipment (fax, photocopier, etc.) 
    • Strong writing and verbal communication skills 
    • Ability to multitask 
    • Interest in a nonprofit career - particularly development and fundraising 

    The internship is a semester-long commitment. Each intern will be expected to work 15 hours per week (this is flexible), sometime between the hours of 9 am–5 pm, Monday through Friday, at Holy Trinity High School.

Compensation 

This is an unpaid internship. We encourage you to use this internship to gain course credit and to seek out work-study grants with your college or university, if that is an option. 

To apply

To apply, please send a cover letter and resume to Ms. Deborah Clair, Foundation & Corporate Relations Officer at dclair@holytrinity-hs.org with the subject, “Foundation & Corporation Research Internship."

  • Holy Trinity High School
  • 1443 W Division St, Chicago, IL 60642   Phone: (773) 278-4212  Fax: (773) 278-0144
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