Careers at HT
Part Time Administrative Assistant
Job Description
The Administrative Assistant is a part-time position responsible for providing a wide range of administrative support to the school's Main Office. The successful candidate must have a positive attitude, be self-motivated, detail oriented, and able to manage multiple tasks simultaneously. The responsibilities of this position include, but are not limited to:
Principle Duties and Responsibilities:
General Administrative
• Answer and route phone calls
• Sorts and distributes incoming mail
• Processes student transcript requests
• Assists in the coordination of mass mailings to all school families
• Assists in admitting and direction of all visitors to the building
• Assists in overseeing the work of the student office workers
• Operate cash register during student lunch hour.
Skills and Requirements:
• Effective written and verbal communication skills
• Excellent organizational skills and attention to detail
• Proficiency in database management and MS Office (Word, Excel, Outlook)
• Bachelor’s degree and at least one year of experience as an administrative assistant
• Bi-lingual (Spanish Speaking Required)
• Experience operating a cash register (Preferred)
Part-time position. Position begins August 1, 2010. Send cover letter and resume (e-mail preferred) to:
Anne Rog
Principal
arog@holytrinity-hs.org
Holy Trinity High School
1443 West Division Street
Chicago, IL 60642
Full Time Development Assistant
Principal Duties and Responsibilities:
• Provide administrative support for the Development Office and President
• Develop and manage donor database: update constituent information (alumni, donors, and friends of school), input new information, contacts, and donations, prepare reports for Development team members
• Track and maintain prospective student data
• Coordinate mailings of appeal letters and gift acknowledgement correspondence
• Work with Board of Trustee Committees: maintain and update Board roster, collect agenda and reports for meeting packets, attend Board meetings, take and prepare minutes
• Provide assistance to Director of Recruitment by answering calls and addressing requests
• Assist in preparation of Annual Report and other inter-office publications
• Support fellow development office members with special events, mailings, committee meetings, and other projects as needed
Job Description
General Administrative (including, but not limited to)
• Answer and route phone calls
• General typing and mail merges
• Maintain office supplies (letterhead, copier paper, fax paper, etc.)
• Order all printed materials (letterhead, envelopes, business cards, note cards, etc.)
• Proofread and edit all office materials generated by members of the Development Office
• Provide general support to the Development Team
• Donor Database - Raiser’s Edge 7.0
• Enter gifts, send acknowledgements, generate pledge reminders and invoices
• Maintain quality of database (address changes, etc.)
• Generate a variety of mailing lists for campaigns and events
• Enter new constituent information (graduates, new parents, prospects, etc.)
• Generate reports from database as requested
• Assist in the Annual Report process by maintaining an up-to date donor database
• Work with Business Office on reconciling monthly Stewardship Reports
• Provide support for scholarship programs
Board of Trustees Support
• Prepare agenda for all Board and committee meetings, serves as recorder, prepares and distributes the minutes for these committee meetings.
• Sends meeting reminders, prepares/send packet of materials, buys food, arrange logistics
• Maintain listing of committee meeting dates as well as all board member contact information and distribution lists
• Confirm participation in all committee meetings
Recruitment
• Answer and route admission inquiry phone calls
• Maintain Excel spreadsheet with prospective student information collected at grade school visits
• Mail follow-up letters to parents after grade school visits
• Maintain recruitment brochures with appropriate insert
• Assist with mailings as needed
• Attend Recruitment events as needed (Open House, Entrance Exams, Registrations, etc.)
• Assist with Shadow Days as needed
• Assist with translating materials (forms, applications, etc.).
Special Events
• Attend all Development Office sponsored events as requested
• Provide support as needed for all special events and activities
Skills and Requirements
• Provide administrative support for the Development Office and President
• Develop and manage donor database: update constituent information (alumni, donors, and friends of school), input new information, contacts, and donations, prepare reports for Development team members
• Track and maintain prospective student data
• Coordinate mailings of appeal letters and gift acknowledgement correspondence
• Work with Board of Trustee Committees: maintain and update Board roster, collect agenda and reports for meeting packets, attend Board meetings, take and prepare minutes
• Provide assistance to Director of Recruitment by answering calls and addressing requests
• Assist in preparation of Annual Report and other inter-office publications
• Support fellow development office members with special events, mailings, committee meetings, and other projects as needed
Job Description
General Administrative (including, but not limited to)
• Answer and route phone calls
• General typing and mail merges
• Maintain office supplies (letterhead, copier paper, fax paper, etc.)
• Order all printed materials (letterhead, envelopes, business cards, note cards, etc.)
• Proofread and edit all office materials generated by members of the Development Office
• Provide general support to the Development Team
• Donor Database - Raiser’s Edge 7.0
• Enter gifts, send acknowledgements, generate pledge reminders and invoices
• Maintain quality of database (address changes, etc.)
• Generate a variety of mailing lists for campaigns and events
• Enter new constituent information (graduates, new parents, prospects, etc.)
• Generate reports from database as requested
• Assist in the Annual Report process by maintaining an up-to date donor database
• Work with Business Office on reconciling monthly Stewardship Reports
• Provide support for scholarship programs
Board of Trustees Support
• Prepare agenda for all Board and committee meetings, serves as recorder, prepares and distributes the minutes for these committee meetings.
• Sends meeting reminders, prepares/send packet of materials, buys food, arrange logistics
• Maintain listing of committee meeting dates as well as all board member contact information and distribution lists
• Confirm participation in all committee meetings
Recruitment
• Answer and route admission inquiry phone calls
• Maintain Excel spreadsheet with prospective student information collected at grade school visits
• Mail follow-up letters to parents after grade school visits
• Maintain recruitment brochures with appropriate insert
• Assist with mailings as needed
• Attend Recruitment events as needed (Open House, Entrance Exams, Registrations, etc.)
• Assist with Shadow Days as needed
• Assist with translating materials (forms, applications, etc.).
Special Events
• Attend all Development Office sponsored events as requested
• Provide support as needed for all special events and activities
Skills and Requirements
• Effective written and verbal communication skills
• Excellent organizational skills and attention to detail
• Proficiency in database management and MS Office (Word, Excel, Outlook, and PowerPoint)
• Associates Degree and at least 3 years of experience as an administrative assistant or Bachelor’s degree and at least 1 year of experience as an administrative assistant
• Experience in non-profit Development is preferred
• Proficiency in Raiser’s Edge a plus
• Bi-lingual (Spanish Speaking Required)
• Excellent organizational skills and attention to detail
• Proficiency in database management and MS Office (Word, Excel, Outlook, and PowerPoint)
• Associates Degree and at least 3 years of experience as an administrative assistant or Bachelor’s degree and at least 1 year of experience as an administrative assistant
• Experience in non-profit Development is preferred
• Proficiency in Raiser’s Edge a plus
• Bi-lingual (Spanish Speaking Required)
Send resume, cover letter, and salary requirements (e-mail preferred) to jmalloy@holytrinity-hs.org:
John Malloy
jmalloy@holytrinity-hs.org
Vice President of Institutional Advancement
Holy Trinity High School
1443 W. Division Street
Chicago, IL 60642
Position begins August 1, 2010. Full-time salary plus benefits package. Send cover letter, resume, and salary requirements (e-mail preferred).
Full Time Physical Education/Health Teacher
Job Description:
The position of Physical Education/Health Teacher includes teaching PE and Health Classes in a block schedule class format. The ideal candidate will be certifies and have past teaching experience. Teacher workshops begin on August 18th and classes begin August 23rd.
Competitive salary and benefits package. Send cover letter, resume and salary requirements (email preferred) to the attention of Mr. Ted Poprawaki, Athletic Director, at htathletics@aol.com
Deadline for resumes is August 1, 2010
Part Time Athletic Coaches Needed
Job Description:
Holy Trinity is currently accepting applications for a variety of part-time, seasonal coaching positions. Qualified applicants will have a minimum of ACEP Certification and a Bachelor’s Degree (preferred). Vacancies include:
Holy Trinity is currently accepting applications for a variety of part-time, seasonal coaching positions. Qualified applicants will have a minimum of ACEP Certification and a Bachelor’s Degree (preferred). Vacancies include:
Girls Junior Varsity Volleyball (Fall 2010)
Freshmen Boys Basketball (Winter 2010-2011)
Sophomore Boys Basketball (Winter 2010-2011)
Boys Varsity Volleyball (Spring 2011)
Send cover letter, resume, and salary requirements (e-mail preferred) to the attention of Mr. Ted Poprawski, Athletic Director, at htathletics@aol.com
Deadline for resumes is August 1, 2010.
Send cover letter, resume, and salary requirements (e-mail preferred) to the attention of Mr. Ted Poprawski, Athletic Director, at htathletics@aol.com
Deadline for resumes is August 1, 2010.
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